Personal Data Protection Policy in the Context of Submitting a Grant Request

Last updated: 1 February 2023

The objective of the present policy (henceforth the “Policy”) is to provide information on the collection and in general on the processing of personal data by the non-profit civil partnership under the name “Athina I. Martinou Foundation”, with its registered office in the Municipality of Voula, Attica, and specifically at 27 I. Metaxa Street, Athens 166 73, tel. 2107000371 (henceforth the “AIM Foundation” or “we”) to visitors of the website (henceforth the “Website”), during the stage of submitting a grant request to the AIM Foundation through the relevant online form by the interested party. We assure you that we are committed to protecting the privacy of your personal data. The objective of the present Policy is to describe the way in which we process your personal data and the purposes for which we do so, and to inform you of the rights of the parties whose personal data we process.

1. What categories of personal data do we collect and for what purpose do we process it?

In the event that you submit a grant request on behalf of an organization or institution to the AIM Foundation through our Website, you will need to disclose certain personal information. We process personal data included in grant requests, which pertain in principle to identification data and contact details of the individuals submitting the requests in question and of the legal representatives of the respective organizations / institutions, in the context of evaluating these requests. The legal bases for processing personal data in these cases are: (a) the overriding legitimate interest of the organization / institution submitting the request, which comprises of the evaluation of the request and the potential approval and implementation of the grant (Art. 6, par. 1, point f of GDPR), and (b) the performance of the AIM Foundation’s legitimate activities (Art. 9, par. 2, point d of GDPR).
In the event that you provide us with personal data on a third party who is a natural person (indicatively, legal representative(s)), you are obliged to have informed him/her in advance of the processing of personal data, by providing them with a copy of the present Policy.

2. Who has access to your personal data?

Access to your personal data may be granted to reliable third-party service providers to the AIM Foundation, such as companies that provide us with legal and fiscal services and IT services, only if and to the degree necessary for the purpose of providing their services to us. The service providers in question act as data processors in relation to your personal data and are committed to processing the latter exclusively on our behalf and in accordance with our instructions, and adhering to strict privacy and security measures for the protection of personal data. 
The AIM Foundation does not transfer personal data outside the E.U./E.E.A.

3. How do we process and how long do we retain your personal data?

We will only process the personal data included in the grant request, which are adequate, relevant and limited to what is necessary for the aforementioned purpose of processing, and we will not retain them for longer than is required to meet the purposes of the processing. In particular, if the grant request is evaluated and rejected at this stage, any personal data you have submitted will be retained for a maximum of one (1) year from the date of evaluation and rejection of the application, and subsequently all data will be safely deleted. In any other event and provided the application proceeds to the next stage of evaluation, your data will be retained and be subject to processing for a maximum of twenty (20) years from the completion of the grant.

4. Your rights

Natural persons whose personal data is collected by the AIM Foundation have the right to request access, rectification, erasure and restriction to the processing of their personal data held by the AIM Foundation, as well as to object to its processing. Furthermore, under certain circumstances, they have the right to request that we provide their data in a structured, commonly used and machine-readable format, as well as request its transmission to a third party. Finally, they have the right to file a complaint before the Hellenic Data Protection Authority (, if they believe that we are in violation of the legislation on personal data protection.

5. Contact details

In order to exercise your rights and for any questions regarding the processing of your personal data by the AIM Foundation, you may contact us in the following ways:

By mail:
Athina I. Martinou Foundation
27 Ioannou Metaxa Street
Voula, 16673

By email at: